(Optional) Coordinate a web conference.

Coordination should include

• reserving the appropriate venue and necessary equipment
• notifying the participants of the date, time, length, purpose, and dial-in number or web address
• conveying name and number to contact if there are any difficulties
• preparing and distributing materials and agenda prior to conference
• ensuring that all equipment and devices are working properly
• making emergency change notifications as necessary
• securing technical support as needed.